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PTA meeting minutes April 4, 2013

April 24, 2013

PTA Meeting Notes April 4, 2013 9:00am – 10:30am

Time Item Owner
9:00 Welcome Dave
9:05 Pledge
9:10 Business ItemsQuestionnaire Questionnaire next mtg.

Approval of 2/7 & 3/7 PTA Meeting Minutes

Mtg minutes approved next time

Treasurer’s Report
Treasurers Report: Movie Night we made $1000 cost about $400 need to pay $170 to replace milk that spoiled when circuits overloaded
Box tops about $900 made
Penny War? Discussed earlier but not sure who is in charge

Budget    See Posted Budget for Details

Budget: must be posted for thirty days and then we will vote to approve. July is when new budget will take effect. See posted budget for details.
Any concerns? Given money from district to help with uniform store but it is no longer available…uniform store is kept separate from regular budget send home monthly event calendar…then invest in banners try to use less paper with useless repetitions

They need Lin’s receipts by April 8th

Playground $?

Playground: adding Ring Tangle, Lily Pad path, Gyro Twister, Wiggle ladder, Fence will be reevaluated by safety board from district, maybe tether balls…adding more wood chips
Altogether cost is $8540 may need to get…it is over budget.
We still need soccer equipment
Eagle Scouts interested in repainting everything over the summer

Event Feedback

Dr. Seuss Week

Dr Seuss Week:
Successful…need someone for next week

HeatherRebecca

Beckie

Dave

9:30 Upcoming eventsUpcoming Events: see posted event calendar for next year on the school page
School starts August 14, Back to School the 13th
Positions for next yearApril 16  – Field Day April 16 Field day…need people to sign up

April 15- 20 Dixie Sun appreciation Week

Dixie Sun appreciation week sign up for food April 15-19 make cookies or treats for Friday about 75 staff

Monday breakfast

Tuesday pizza

Wednesday subs bring chips and salads

Thursday Mexican potluck
Teacher survival kit David will text when he needs help to assemble

April 17 – Science fair – 2 volunteers to judge

May 9 – 6:30 pm meeting and dinner

May 21 – Water Wars 2013

May 21 Water Wars 2013…dunk tank blow up things water kickball etc etc
All day need parent help

10:1510:30 Future Events1 – 31 Mileage club (3 volunteers each Day)

Mileage Club is going on now: kindergarten will join in on Thursdays

17  Science Fair—need volunteers to judge

Kindergarten roundup Friday May 3rd at 1:30
There will be a Spanish only kindergarten block…Mrs Heki listened to parent concerns

May 9, 6:30pm Pass the torch & Budget Approval (last meeting) 6:30pm Catered Dinner with awards

…babysitting provided

15 – 17 Convention leave Wed @ noon return Friday by 9:00pm       Rose Zaldivar, Veronica Ibarra, Shelly Reynolds, Dave Paystrup, Steve Showalter, Dave Woolf , and Shannon Woolf

See posted PTA Positions, still spots available..

Adjournment

 

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PTA meeting minutes March 7, 2013

April 24, 2013

PTA Meeting Notes March  7, 2013 9:00 am – 10:30am

Time Item Owner
9:00 Welcome Dave
9:05 Pledge
9:10 Business ItemsApproval of 1/9 PTA Meeting Minutes

Treasurer’s Report

Spellathon $5400
Book fair $1320

Administrators Notes

Will need $2500 for read like a superhero

Playground $?

Playground money. We are short from spellathon. How much do we need to contribute from our bank account $15000 available…should have cushion of at least $5000

We can only use district approved company for playground equipment
$895 from Kiwanis club
Possibly 3 pieces of equipment
2 sets soccer goals
Leave $5000 in account and use whatever is left for playground
Order this month so that in will be in place for next school year
Petition city for shared use with soccer goals and playground equipment
Motion for $7500 to keep in account
Those interested will meet March 21 at 9 am meet to pick out playground equipment

 

Event Feedback

Spell a thon

Book fair

Book fair went great…morning worked well
Paired book fair with grandparents day…move to first week in September

Dr. Seuss Week

Next year pair Dr Seuss week with SEP week so there are shorter crazy days

Heather

Rebecca

Mrs. Heki / Mr. Showalter

Dave

Dave

9:30 Upcoming eventsNominations for next year

March 8 – (Last Day)Yearbook Sales $17 -2 or more for $15

March 8th is the last day for yearbook, the sales price is competitive

March 22 movie night – popcorn? Cotton candy, Pizza, candy

March 22 movie night $1 per person $3 for dinner…movie is Wreck It Ralph
Drop your child off  5-7 pm bring extra money for treats can bring your own food.

April 16  – Field Day

April 15- 20 Dixie Sun appreciation Week

April 17 – Science fair – 2 volunteers to make phone calls

May 21 – Water Wars 2013 Water wars…need parents involved

 
10:1510:30 Future EventsApril    4 PTA meeting 9:00am

1 – 31 Mileage club (3 volunteers each Day)

Up budget for mileage club $250…approved
17  Science Fair

May 9, 6:30pm Pass the torch & Budget Approval (last meeting) 6:30pm Catered Dinner with awards

15 – 17 Convention leave Wed @ noon return Friday by 9:00pm       RoseZaldivar, Veronica Ibarra, Shelly Reynolds, Dave Paystrup, Dave Woolf

 

Adjournment

 

 
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PTA meeting minutes February 7, 2013

April 24, 2013

PTA Meeting Notes February 7, 2013 9:00 am – 10:30am

Time Item Owner
9:00 Welcome Dave
9:05 Pledge  
9:10 Business Items

Approval of 1/9 PTA Meeting Minutes

Treasurer’s Report –Budget has a surplus of $300

Administrators Notes

Half day kindergarten is proposed for next year
Insurance for the next year $250

Insurance purchased for Fall Carnival for just one day…water event at the end of the year…insurance needs to be purchased, purchase for the year which will also cover a full year $250 motion to accept by Gen Grant…seconded

Event Feedback

Book Swap – 1800 books

Kari…book swap 1840 books, every child got 2 books, need more help to separate books…donated Spanish books to take home library
43 different titles of Spanish books coming 3 copies of each for next book fair
Cleaned out library closet..microscopes found, etc

Library over haul

Spell a thon

Spellathon…prizes for top 3 sellers, 2 bikes and a guitar (donated by family pawn), lots of items donated from the Learning Express, Anti-gravity prizes for top 12 in each grade…prizes from Lazer Mania…test to be given on the 15th
Teacher prizes include oil changes and trip to Mesquite
Spellathon will be March next year…be sure to ask businesses at least 2 months in advance

 

Dave

Rebecca

Mrs. Heki / Mr. Showalter

 

 

Dave

 

 

Carrie

Dave

9:30 Upcoming events

Nominations for next year

Offices need to be locked in by March 31st
Overseeing event means be there the day of event, help with ideas, David will help with marketing and volunteers
Spread the word and encourage everyone to join PTA and help on a committee

Feb 8 Evertasters Assembly

Feb 15 Spelling test

Feb 20 Box tops Due

Box tops must be handed in by feb 20… Hoping for $300…class competition

Feb 21 All spell a thon money due for a prize (count 22)

Feb 21 all money due for a prize for the spellathon…need volunteers to help count money

Spellathon projected revenue is $12,000…if each family brings in $30, then we will make that goal
Principal says good job PTA thank you for hard work especially David

Feb 25 – 28 Book fair Mon – Thurs 8a – 9am & 1-3:30

Wed & Thursday Doughnut days

Book fair volunteers /wed moms thurs dads
Class competition for reading, bookmarks? Next year continue kite festival, add something for the beginning of the year

March 4 – 9 – Dr. Seuss Week – assembly on 4th

Dr Suess week coming up march 4-9

March 8 – (Last Day)Yearbook Sales $17 -2 or more for $15

Yearbook stuff need to be in March 8th 72 pages…$17 or 2 for $15 each goal is $300

April 16  – Field Day

Field day is for 4th and 5th grades April 16th
April 15- 20 Dixie Sun appreciation Week

April 17 – Science fair – 2 volunteers to make phone calls

May 21 – Water Wars 2013

 

Join in food drive to compete with hurricane elementary  just before the Super Bowl
Pennies for Pillows to give the money to the Dove Center…also Aaron Kimball Center…vote on a local charity. Penny wars jug for each grade penny is positive…silver is negative…sabotage other grades with silver to be done in March
No back to school swimming, but change to a thank you for volunteering party
Fundraiser back to school  swim party like $2/person

 

 

 

 

 

 

 

 

Desiree

10:15

 

 

 

 

 

 

 

 

 

10:30

Future Events

MARCH  NEXT PTA MEETING – 3 /7 9:00am

11 – 15 Spring Break

22 Movie March 22 – Dixie Sun presents Wreck it Ralph

Bought rights to the movie Wreck it Ralph

April    4 PTA meeting 9:00am

1 – 31 Mileage club (3 volunteers each Day)

17  Science Fair

May 9, 6:30pm Pass the torch & Budget Approval (last meeting) 6:30pm Catered Dinner with awards

15 – 17 Convention leave Wed @ noon return Friday by 9:00pm

Adjournment

 

 

 

Check calendar/agenda for all upcoming events!!!

 

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Jan 9th, 2013 PTA meeting minutes

January 15, 2013

Dixie Sun Elementary PTA Meeting Minutes

January 9, 2013, 9:00 – 10:30 am

General Meeting

Location:  Dixie Sun Elementary School Gym

 Members Present:  

Carrie Flores, Christin Olson, Danielle Garcia, David Paystrup, Desiree Mortenson, Irma Sanchez, Jaelyn Olsen, Lindsey McArthur, Melissa Stirling, Michelle Joines, Sonia Larsen, Stephanie Sappington, Angeles Mancilla, Janis Curran, David Woolf, Kim Heki, Steve Showalter, Sara Cox, Kara Wheeler

 

Presiding:  David Woolf

9:05:  Meeting called to order

Business Items:

Approval of Minutes from November 1st and November 15th:  Jaelyn Olsen motioned to approve the minutes (distributed at the meeting) and Sara Cox seconded the motion.

Treasurer’s Report:  An updated Profit and Loss Budget accounting was distributed.

Items discussed: The book fair was profitable, particularly on the donut mornings, so we will try to repeat in the spring.  Box tops brought in $450.  $750 went as a donation to Dixie Sun families affected by the Santa Clara flood.  (This is a correction from the accounting sheet, which entitles the donation “Sand Hollow.” ) Also, an awning for the back of the school was purchased.  Mileage Club: the PTA spent more than originally anticipated, but the money seems worthwhile since nearly every child is participating and getting active.

Finally, there was discussion about the yearbook.  If we sell at least 300 yearbooks, the PTA should profit by approximately $750.  The yearbooks will be sold for $15, a mark-up from our cost of around $10.80.  If we sell fewer, our cost per book will be more, but we will not be “stuck” with the extras.  Suggestions:  adjusted prices for pre-and post-sales.  Also, it was suggested that we offer yearbooks at cost for techers.

Jaelyn Olsen motioned for approval of the treasurer’s report; Sara Cox seconded.

Event Feedback:

Book Fair:  The book fair was very successful.  Many thanks to Steve Showalter, Elisa Romero, Carrie Flores, and Amanda Amaya for helping the fair run so smoothly.  We gave away 366 free books.

Door Decorating Contest:  Most all classes participated, bringing more holiday spirit into the building.  Ms. Reynold’s class won the grand prize of money for their class party.

Food Drive:  Rose Zaldivar helped organize a great can drive.  We collected 1600 cans.  The winning classes earned popcorn and pizza parties.

Copy Room Over Haul:  The copy room has been revamped through PTA efforts.  Thanks to Rose and Carrie.

Upcoming Events:

Nominating Committee:  At least 2 more members are still needed.  Members of the nominating committee help recruit parents to fill PTA positions next year.  A list of PTA Board Positions was distributed.  It’s important to let parents know that there are jobs both large and small available, so everyone can participate and help without feeling intimidated.  A few suggestions were offered to facilitate recruitment: a nominating box at the office, coordinating efforts with Ines, and sending home forms.

Reading chair:  There was some extra discussion about revamping next year’s reading program.  Ms. Heki shared a program that worked well in her previous school, “Read Like an All-Star.”  It was suggested that Dixie Sun’s reading program center on Super Heroes next year, with mini- and quarterly-incentives.

Spell-a-Thon:  Veronica Ibarra is working to organize the Spell-a-Thon for February.  Volunteers are needed to make phone calls to local businesses asking for prizes.  Jaelyn Olsen volunteered.

Science Fair (April 17th):  Volunteers are needed to support Ms. Rogers by making phone calls to round up educational prizes.

Movie Night (March 22nd):  10 volunteers are needed to help with a PTA Movie night.  It was proposed that the movie be shown from 5-7:00, charging a small admission per family (pre-K through 5th grade only).  There was a suggestion to look into the availability of Wreck It Ralph instead of The Lorax.  Lindsey McArthur mentioned that she has access to a popcorn machine.

Spring Fling Carnival:  There was widespread support for adding on to the school-wide, end of the year water party instead of organizing a separate event.  Please contact David Woolf if you are interested in getting involved.

PTA Convention (May 15-May 18):  The PTA convention is being held in Provo, Utah.  David is looking to take PTA members interested in leadership positions for this next year.  They would leave Wednesday at noon and be back no later than Saturday at 1:00 (possibly even Friday evening.)

Future Events: 

Dr. Seuss Week:  March 4th – 9th.  Desiree Mortenson is in charge.

Spring Break:  March 11th – 15th.

Mileage Club: Month of April

Additional Discussion:

Supporting the Arts:  An important part of our school music program is funded by the Beverley Taylor Sorenson Arts Learning Program.   Every year this program faces fiscal cuts from the legislature.  Michelle Joines mentioned the importance of letting our legislators know how important the arts are to our school and to our students.  For more information and details about how to do this, go to www.artworksforkids.org.

Safety at Dixie Sun:  Principal Heki talked about how the school is concerned about safety and is trying to upgrade security, particularly following the recent tragedy in Connecticut.  The school is asking all parents to sign in at the office, even if you volunteer in the school regularly.  This will help all who enter the school understand proper procedures.  School administrators are working with local police to have a specific plan in case of a lock-down or evacuation.  Dixie Sun is fortunate to have security cameras surrounding the building.

Financial Support for Newtown, Connecticut:  The PTA is looking for a way to financially help rebuild the elementary school.  Proposed ideas: a walk-a-thon, Coins for Connecticut, Penny Wars.

Storytelling Festival:  Michelle Joines and some other parents expressed some regret that the storytelling festival did not happen at Dixie Sun this year, particularly since the school has had regional winners in the past.  Ms. Heki asked for PTA support to help organize and set-up the festival for next year.  Rebecca Basso’s name was brought up as someone who might be interested in helping.

Evertasters Assembly: In an effort to encourage more creative writing, David Woolf brought up the idea of a PTA-funded “Evertasters” assembly for 1st through 5th.  The assembly is being offered for a discounted price and helps get kids of all ages excited about the writing process (see evertasters.com.)  Melissa Stirling motioned that the PTA fund this assembly, and Lindsey McArthur seconded the motion.

Bilingual Education beyond Dixie Sun Elementary:  It was mentioned that there is now a specific plan for students to continue their Spanish education beyond Dixie Sun.  While the courses are being held at schools specific to Dixie Sun’s cone site, out-of-boundary students may opt into these schools.  It was suggested that information about this plan be sent home to parents in communication folders.

10:30 am—Motion and second to adjourn the meeting.

Minutes Accepted: _______________ Date_____________________________

 

Secretary  _____________________________________________

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Yearbook art work contest

November 26, 2012
yearbook contest

yearbook contes

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PTA events Nov 2012 – Jan 2013

November 26, 2012

 

NOV 2012 - JAN 2013

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PTA meeting minutes November 1, 2012

November 7, 2012

Dixie Sun Elementary PTA Meeting Minutes

November 1, 2012, 9:00 – 10:30 am

General Meeting

Location:  Dixie Sun Elementary School Gym

 

Members Present:

Lindsey McArthur, Sara Cox, Sonia Larsen, Gen Grant, Kara Wheeler, Stephanie Sappington, Kim Heki, Steve Showalter, Jaelyn Olsen, Rose Zaldiva, Melissa Sterling, David Woolf

Note:  The Candy Drive and PTA Reflections contest judging were occurring simultaneously, so additional PTA members were helping at the school, even if their attendance is not reflected.

Presiding:  David Woolf

Thanks to Jaelyn Olsen for the muffins and donuts.

Business Items:

Changes from last meeting:  The money that was set aside for Santa Clara flood victims can’t legally be donated to a specific person, so the PTA is working with Ms. Heki to come up with an alternative way to help.

Insurance:  Instead of purchasing insurance for the year, the PTA purchased one-day insurance for the carnival event because 12-month insurance isn’t an option without also paying to insure our bank account.

Approval of Minutes:  Jaelyn Olsen motioned to approve the minutes (distributed at the meeting) and Sara Cox seconded the motion.

Treasurer’s Report:  An updated Profit and Loss Budget accounting was distributed to all in attendance.

Event Feedback:  

Mileage Club: October Mileage Club went extremely well.  Many thanks to all of the volunteers who helped this month happen.  The school winner completed 152 laps.  Overall class results will be tallied and awards will be given to students who completed a card.  We spent more money on charms this year, but it seemed worth it because of increased participation.  Very positive feedback from Ms. Heki, who talked about recognizing top participants at the end of the year awards assembly.

School Carnival:  The carnival was also a success.  Financially, we broke even as a PTA, but the teachers profited by a little over $1000.  This money was then divided up by those teachers and grades who participated.  For future planning, it was suggested to try and lower the cost a bit to increase participation.  Also, we might better communicate that tickets can be purchased along with the wristbands, and that the ticket proceeds benefit classrooms directly.  As a bonus from the company who sponsored the carnival, a free movie will be provided in the spring.  Finally, our apologies to Maverik about a misunderstanding with their generous donation of Chocodiles.  As these treats were not intended to be sold at events, free chocodiles will be distributed to each student at lunch this week.

Spooky Town:  Dixie Sun participated for the first time, thanks to the help of Ms. Reynolds who set up a Cookie Lee both and shared half of her profits.  Next year it might be possible to hold the carnival earlier and sell Mexican food.

Upcoming Events:

Reflections Contest:  The Reflections Open House will be held tonight at 6:30 pm.  Thanks to Michelle Joines and all the others who have worked so hard to make Reflections happen.

Military Decorations:  Mrs. Duncan’s son is in Afghanistan, so on Nov. 12th and Nov. 13th, the PTA would like to help students make holiday decorations to send to his unit during lunch recess.  Volunteers are needed on these days, as well as the week before to help prep.  Please contact David Woolf if you are able to help

Book Fair:  The Book fair will be held November 26th-Novemer 29th (Monday through Friday) from 1:00-4:00 pm, as well as from 8:00-9:30 am on Wednesday and Friday (donut days).  Volunteers are needed during all of these times.  In addition, every child who comes to the book fair with a parent will get a free book.

Donut Days—Wednesday November 28th will be Divas and Donuts at 8:00 am where Moms can come and enjoy a free donut before school with their student.  Friday November 30th is Dads and Donuts where fathers can likewise enjoy a free donut.  The book fair will be open during these times.

Santa’s Secret Workshop:  Friday, November 28th – Friday, December 7th.   Students will have the chance to purchase shop for and purchase small gifts for family members and friends.  Friday, November 28th will be the preview day.  Many volunteers will be needed throughout this week to help students select, purchase, and wrap their gifts.  Please contact Sara Cox to volunteer.

Dollar dress Down Day—November 30th

Future PTA Meetings:

The next PTA meeting will be held on January 10th instead of January 3rd at 9:00 am.  After some discussion, it was proposed that future PTA meetings be held in the morning instead of the evening.  Jaelyn Olsen motioned the change, and there were multiple seconds.

10:10 am—the meeting was adjourned.

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